Information for Participants

The Oxford Experimental Medicine Clinical Research Facility (Oxford EMCRF)

The Oxford EMCRF was set up by the University of Oxford and works closely with the Oxford University Hospital NHS Foundation Trust (OUH Trust). The research facility is a clinical unit, designed like wards within hospitals. Doctor and nurses from both the University and Oxford Hospital complete research within the facility. The research is usually experimental, testing medicine or procedures, which are in the early stages of development. Meaning the research is currently not used to treat patients but is hoped the research will help treat patients in the future. The Oxford EMCRF is specifically designed for this type of research and is governed by clinical research regulation and guidelines. Doctors and nurses using the facility also help ensure the facility is suitable for their patients and study participants.

Who is working at Oxford EMCRF?

Staff working at Oxford EMCRF are experienced in clinical research.  Usually, you will see the same team and you probably would have met your research nurse before you come to the facility.  However, sometimes you may be meeting them for the first time at the facility. 

On a regular day in Oxford EMCRF there are usually different staff working.  This includes:

• Our friendly reception team who will meet and greet you
• Oxford EMCRF Manager who is often around
• Your Research Nurse
• Your doctor and/or member of their team

Other participants, like you, may also be there.  They could be participating in the same study as you or a different one.

What will happen when I come to the facility?

When attending the facility, you will need to report to the reception desk and state your name and who you are here to see. You will then be asked to take a seat, whist the receptionist, makes the nurses aware you have arrived. You will then meet your nursing team who will take you through to one of the clinical areas.

The first time you come to the facility the nursing team, will show you around the facility so you can see where the toilets, kitchen and treatment rooms are.    

Where we are located

Oxford EMCRF is located on the Churchill Hospital site, in Headington, where the old John Warin Ward used to be. Located opposite car park 4 on the left-hand side of the road. The reception area is shared to the Centre for Clinical Vaccinology and Tropical Medicine. A detailed map can be seen here.  

 Transport to the Facility 

Transport to the facility is welcomed by car, taxi and bus. There are multiple bus companies which stop off at the Churchill Hospital, which can bee seen here.

Parking

Unfortunately, parking is not always available, however there are many Pay per Use parking space available within the Churchill Hospital. Parking for participants at Pay per Use parking spaces can be found in car park 1 and car park 2. For blue badge holders there is access to parking close to the facility either outside the front of the building or at cark park 4.

What if there is a problem whilst I am attending Oxford EMCRF?

If there is a medical problem whilst you are in Oxford EMCRF the team on-site will assist you with the same expertise and procedures for any medical situation. 

If you experience other problems or concerns related to the research or the facility, the first thing you should do, if appropriate, is to tell your Research Nurse or Doctor.  You may also contact the Oxford EMCRF team directly on 01865 857812 or via email oxcrf@ndorms.ox.ac.uk .

What happens to my personal information in Oxford EMCRF?

Oxford EMCRF does not routinely keep information about you nor your involvement in the study.  This information is kept by the research team alone.  When you are recruited to a study, the team will  tell you how that information is kept and what they do with it.

Information about your participation in the study will be recorded in the Electronic Patient Records held by the OUH Trust.   The information recorded here will only relate to the study.

With your consent, Oxford EMCRF may ask to keep some information about you in order to contact you about future research.  This information would be kept securely and collected only with your consent.  We would regularly check with you that you are still happy for your contact information to be kept by us.

If you wish to raise a complaint on how we have handled your personal data, you can contact our Data Protection Officer who will investigate the matter. If you are not satisfied with our response or believe we are processing your personal data in a way that is not lawful you can complain to the Information Commissioner’s Office (ICO).

Patient & Public Involvement & Engagement (PPIE) at Oxford EMCRF

Oxford EMCRF have a Patient and Public Involvement and Engagement (PPIE) Strategy which they implement throughout the different stages of research.  If you would like to learn more about Oxford EMCRF PPIE activities, please look at our website: 

https://www.ndorms.ox.ac.uk/oxford-emcrf/patient-and-public-involvement-and-engagement-ppie-1